Conference Abstract Submission Guidelines
Call for Abstracts is Now Open
Abstract submissions are welcome for consideration for the 13th International Low Vision Conference by the International Society for Low Vision Research and Rehabilitation, which will be held in Dublin, Ireland from 12-15 July 2020.
Call for abstracts:
Monday 15 July 2019
Abstract Submission Deadline:
20 January 2020
Notification of Review Outcome:
13 March 2020
Accepted Authors Register to Confirm Attendance
17 April 2020
End of Regular Registration:
26 June 2020
Programme Available Online:
12 May 2020
The abstract submission process for Vision2020 will be through an online submission portal
Presenting Authors are requested to create an account and submit an abstract for review according to the guidelines set out below. The same account will be used when you register for the conference. Please keep the email and password used to create the account for future use. Please do not create a new account. Should you require any assistance or have a query about online submission, contact Vision2020@conferencepartners.ie
- It is ESSENTIAL that you read the instructions below before you submit.
- The Presenting Author must submit the abstract and is required to be the corresponding author for that abstract
- Abstracts must be submitted in English
You do not need to register for the Conference prior to submitting an abstract however following acceptance into the programme you must register by 17 April 2020.
If you have an accepted abstract you are entitled to get the early bird registration rate up until 17 April 2020. You will be provided with a link to register at this rate in your acceptance email. If you have any queries please contact Vision2020@conferencepartners.ie
After this date any registrations made by you will be at the prevailing congress registration fee at time of registration/payment.
An Abstract can be submitted for presentation at the Conference as one of the following categories
- Oral Presentation
- Poster Presentation
- Case Study
At the review stage, the Programme Committee may change the presentation type submitted by the author to ensure the continuity of the conference programme i.e. oral presentation may be changed to poster presentation OR poster presentation to oral presentation. The presenting Author will be informed of any change to their submitted presentation type at the acceptance notification stage. The decision of the programme committee is final.
Oral presentations will be 12 minutes long with 3 minutes for questions and answers
Accepted posters will be asked to produce a poster for display at the conference. Presenters are asked to take note of the following guidelines when producing their poster:
- Maximum poster size is A0 (0.84 x 1.19m) (portrait orientation)
- Keep text to a minimum
- Ensure any text is in large font
- Use graphs, charts, and/or tables
- Ensure contents have a logical flow
- Make it colourful
- Removal and collection of posters at the end of the display period remains the responsibility of the presenter. Posters not removed by the indicated take down time will be removed and disposed of.
Case Study Format:
Case studies will be 7 minutes long with 3 minutes for questions and answers. Ensure to highlight the teaching/practice point that this case study makes.
Workshops will be 60 minutes long. They can take place in the conference venue or outside close to the venue. Audio visual equipment is provided in the venue (screen, projector, basic AV), any additional specialist equipment required for the workshop is the responsibility of the workshop leader.
Workshop submissions will be required to answer the following questions in the additional information section:
- Indicate if the workshop is a practical session or discussion forum
- Indicate which one of the following categories the workshop is:
- a product or industry workshop
- a professional practice workshop
- a research or focus group workshop
- Indicate the maximum number of people that can participate in the workshop
- What location/s does the workshop require? (seminar room, meeting point for working outside DCC, other?)
- Please list any specialist equipment that you will be bringing with you to use in the workshop:
The overall theme of the Conference is Imagining the Impossible
There are 3 sub-themes for submitters to choose from to submit their abstract under:
Reflecting on and celebrating achievement
Presenting what’s possible now
Making the impossible a reality
Submitters will also be asked choose a Conference Topic that corresponds with their sub-theme selection.
Suggestions are listed below, but we encourage you to go beyond this list:
1. Vision 2020
Vision2020: The Right to Sight, the World Health Organisation’s (WHO) global initiative with the mission to eliminate causes of all preventable and treatable blindness as a public health issue by the year 2020. In reflecting on Vision2020’s achievements and work to still do – Suggested areas include:
- Interventions – Clinical, Process, Rehabilitation
- Human Resource Development – training to provide eye care
- Managing Visual Impairment in Developing Countries
- Improvements to infrastructure and technology to make eye care more available and accessible
Suggested areas include:
Suggested areas include:
- Special Interest Groups
- Multidisciplinary Care/Practice
- Across the Life Cycle
- Positive Health
- Universal Design
4. Applied Technology
Suggested areas include:
5. Surprise Room
Under this topic we are looking for emerging research, technology, therapy or innovative practice. Essentially, anything to lessen the impact of visual impairment on a person’s day to day life that does not fit in to one of the topics listed above. We are looking to be surprised!
Submission Guidelines and Templates
Please adhere to the following formatting guidelines when preparing abstracts for submission for Vision2020. Abstracts which are not correctly formatted will not be reviewed.
HOW TO SUBMIT AN ABSTRACT
The Presenting Author will be the contact person for the abstract and must submit the abstract. Once you enter the online submission portal, start by creating an Account. Please keep a record of the account details you use to set up the account as you will require them to log into both the Vision2020 abstract submission system and Conference registration portals. Upon successful submission of the abstract a confirmation email will be sent to the Presenting Author.
If you have not received a confirmation email, please check that your abstract is not left in draft and is fully submitted by logging back into the portal and checking on the Edit Abstracts page.
Please note that you can save your submission as a draft and return to edit the submission, but once it has been submitted the abstract cannot be edited after the close of submission deadline. If you require any assistance regarding the submission of your abstract, contact Vision2020@conferencepartners.ie
The online abstract submission system is a simple step by step process and will ask you to input the following details:
- Title of the abstract (word limit is 15. Do not include title in the abstract. This will be added to the system when submitting the abstract).
- Presentation type (Oral, Poster, Case Study, Workshop).
- Sub-theme and Topic must be chosen from the list above.
- Name, affiliation, and email of Presenting Author (This person will act as the main contact for this abstract; this person must be listed as the first author)
- Name, affiliation, and email of co-author(s) (Do not include this in the abstract document. This will be added to the system when submitting the abstract)
- Abstract word limit is 400, excluding Title, Authors and Affiliations.
- Complete questions listed in Additional Information.
- Please select if you are a young investigator (Under 40 years)
- Do you want to apply for the Travel Fellowship?
- Workshop Submissions are required to provide additional information.
- Your personal data (name, organisation, country and email) will be shared with conference organisers, reviewers and session chairs for the purpose of conducting the review and compiling the programme. If you do not want your information shared with these stakeholders, you will be excluded from the review and programme.
- All accepted abstracts will appear in the digital abstract book, website and/or on the conference app. Authors name & affiliation will appear alongside the information provided in the abstract submitted. No contact details will be published.
- If your abstract has co-authors/presenters and you have provided their emails, do you confirm that you have received their permission to share their contact details with conference organisers, reviewers and session chairs/moderators for the purpose of conducting the review and compiling the programme? If they do not want their information shared with these stakeholders, the abstract will be excluded from the review and programme.
- Download the abstract template shown below to create the abstract as a Word document and then save as a Word file for uploading to the system. Only WORD files will be accepted for upload. Only one graphs, image or table may not be included in the abstract
Review and Notification of Acceptance
All abstracts will go through a blind peer-review carried out by reviewers selected by the Vision2020 Programme Committee.
Notification of acceptance or rejection will be sent to the submitter on 13 March 2020.
Registration of the Abstract Presenter
When notified of acceptance, the Presenting Author is required to accept the offer by registering for the conference and paying in full by 17 April 2020.
If a presenter fails to register by 17 April 2020
- Will be removed from the programme.
- Will be removed from all Vision 2020 related publications.
Withdrawal Conditions & Change of Presenter
Terms and Conditions:
- The abstract submitted adheres to the abstract submission guidelines outlines above.
- The text of the abstract along with the names and affiliations, poster, powerpoint presentations and/or additional documents as requested will be published on the conference website and book of abstracts, and that this will not raise any copyright issues.
- This abstract has only been submitted once through the Vision2020 abstract portal.
- A submission as a particular presentation type may be changed to a different type following review in order to be accepted and included in the programme.
- Presenters may be recorded for live streaming. A recording of the presentation and a copy of the slides may be published online after the conference.
- It is the responsibility of the Presenting Author to submit the abstract. They are the main contact whose responsibility it is to communicate with other co-authors and ensure that they register to be included in the programme.
- Accepted authors must register by 17 April 2020 to confirm acceptance of their offer in the programme. If accepted authors are not registered by this date, they may be removed from the programme.
- The abstract submitted is in English.
- The Presenting Author is available to present at the conference on 12 – 15 July 2020.
- All submission and reviewers data will be removed from CPI databases within 12 months of the conference ending
COUNTDOWN TO VISION 2020